How can I move the Physical Event to Online Event on 10times?

Created by Support 10 Times, Modified on Mon, 26 Aug at 9:22 AM by Support 10 Times

How to move physical event listing to online via dashboard. How to add hybrid event on 10times via dashboard

Due to massive Events canceled during this pandemic of Covid-19 around the world, a lot of organizers have marked their Events as Cancelled in order to tell the audience that they are not holding any events for the coming months or for a year.

In case you are planning to move your event to online or Virtual, there can be three cases. Kindly follow the steps below accordingly, via the dashboard

Case 1: The event was happening on-site earlier but moved online

Step 1: Click on your physical event from the dashboard and enter the Event Overview page.

Step 2: Turn on the "Toggle Virtual Mode" as highlighted in the image.

Step 3: Then turn off the In-Person mode Toggle.

Step 4: Select the time zone in which the event is happening.

You may refer to this article to know your time zone.

Step 4: Click on Submit

Case 2: The event is happening on-site now but the next edition after six months is going to be virtual

Any future edition of the physical event can be marked virtual also by adding Future Dates and Selecting "Virtual Edition" on the Event Overview page itself.

Select the Event > Content > Event Overview Page > Future Dates

Case 3: In Hybrid events, where the physical and online event is on the same date.

Step 1: Select "Hybrid" as the event type highlighted below in the image and then click on the "Proceed" blue button at the bottom of the page.

Step 2: Fill in all the basic information about your event.

Note: Kindly add the streaming or joining link here as highlighted in the above image.

The event should be kept at the physical venue and the stream link should be added to the Agenda.

For that, Select the Event > Content > Agenda & Schedule > Add Webcast link

Note:

If there are multiple sessions, then you will have to add Webcast Link in all the sessions individually.
If there is no agenda, then kindly create an agenda with the Start time of the Event + 1 hour as the End Time and add the Stream link to that Agenda. The title of this newly created Agenda can be Live Stream. In this case, when a user will click on "Join" on the event page, he/ she will get the agenda link on the Thank You page.
In case, the event does not exist on the platform yet and you want to add a new hybrid event. Then kindly add an event through the normal course as a physical event, by referring to this article and then add Stream Link in the Agenda as explained above.
In the cases above, if a physical event is marked virtual for this edition, it can also move back to the same city where it was last hosted.